Scanning Profiles

Xodo PDF Studio allows you to create Scanning Profiles to set specific scanners and settings to be used again later. Once set, using the profiles allows for single click scanning with the specified settings.

Note: Scanning profiles are only supported when using the WIA/ICA scanning dialog on Windows and Mac.

Creating a Scanning Profile

  1. Start the scanning dialog as normal
  2. Set all of the options that you would like to have in your profile. You can either start from an existing profile or a blank template by selecting "<new profile>" from the drop down.
  3. Once you have completed your settings, click on Save. This will bring up a window to name your profile.
  4. If you are starting from a blank template this field will be blank. If you have previously used a profile the previous profile name will be displayed. If you would like to just update the previous profile leave the name and click OK. If you would like to create a new profile just type in the new name you would like to save it as and click OK.
  5. Once complete your profile will now be available in the drop down menu

Note: You do not need to create or save a scanning profile before scanning a document. To scan documents without saving settings just click Scan after selecting your scanning settings.

Scanning a PDF Document Using an Existing Scanning Profile

There are 2 ways to use an existing optimizer profile:

From the Scanning dialog

Start the scanning dialog as you normally would. Choose the scanning profile from the drop down list in the combo box, click on the scan button to start scanning with your saved settings.

From the Toolbar

Click on the small down arrow to the right of the scanning button and select the profile you wish to scan with. This will immediately start scanning with the settings you chose for the profile.

Note: Only the ones for which you chose the Show on Menu option will appear on this list. Click on the optimizer profile in the list you'd like to run and it will begin immediately optimizing the PDF using the settings saved in the optimizer profile.

Scan Options

Scanner - The scanner to be used

Set Default Scanner - When checked this will make the selected scanner the default going forward

Source - What scanning input to use when scanning the document/image (i.e. flat bed or feeder)

Duplex - If the scanner supports 2 sided scanning, select this option to scan both sides at the same time.

Color Format - Choose between Black and White, Grayscale, or Color when scanning

Note: If "(Conversion)" is listed next to the color option, then this option is not supported by your device. Xodo PDF Studio will convert the scanned image to the selected color space for you as a part of the scanning process.

Page Size - Size of the document being scanned

DPI Resolution - What resolution to use when saving the image into the PDF document. Select a predefined value between 50 - 600 or type in your own custom value up to 1200. When selecting a DPI it's best to follow the below guidelines

Black-and-white documents

    • Lowest acceptable resolution = 200 DPI (equal to “high” fax quality)
    • Conventional resolution = 300 DPI
    • Highest conventional resolution = 600 DPI

Color documents (and color compression)

    • Lowest acceptable resolution = 150 DPI
    • Conventional resolution = 200 DPI
    • Highest conventional resolution = 300 DPI
    • Archive resolution = 600 DPI

Scan More Pages - Options to continue scanning more pages if needed after initial scan is completed. Useful if for example if scanning a single page at a time from a flatbed scanner

  • Disabled: Will create the new document as soon as the scan has complete
  • Ask User: Prompts the user to see if additional pages need to be scanned
  • Automatically After: Automatically starts another scan after the selected number of seconds

Brightness - Adjusts the brightness of the scanned document. Increase the value to make the document/image look lighter

Contrast - Adjusts the contrast of the scanned document. This affects the differences between light and dark on the document/image

PDF Options

Insert At - Where to insert the new image. Choose from the following options:

  • Beginning Of Document: Inserts the scanned pages before the first page of the currently opened document
  • Current Location: Inserts the scanned pages in front of the current page being displayed of the currently opened document
  • End Of Document: Appends the scan at the end of the document.
  • New Document: Creates a new document using only the scanned pages
  • Interleave – When scanning multiple images, this option can be used to insert them at every other page.  This is especially useful for scanning two-sided documents.
  • Reverse Interleave: Insert the scan in the current document at every other page in reverse order starting after the last page of the document.
  • Multiple documents -  Use this option to create multiple documents when scanning multiple pages. When selected a dialog will be displayed to set the following options.
    • Pages per PDF - Number of pages before creating the next PDF
    • File Name Pattern - The file name to be used when creating the PDFs. Each file will have the number of the document appended to the end of the file name
    • Save files To - Where to save the created files
    • Save as Default - When checked this will make the selected options the default going forward

Page Size - What size to use when creating a new page to hold the image.

  • Size to Image – The new page will be created the same size as the scanned image.

  • Same as Document – The new page will be created the same size as the current open document. If the document is empty or if the Insert At choice is set to New Document the new page will be created at the same size as the scanned image.

Compression - What compression to use when saving the image into the PDF document.

  • JPEG - Lossy compression (recommended compression)
    • Quality (for JPEG compression only) – If using JPEG, the compression quality can be adjusted from 1 to 100%.
      • 1 =  high compression, very low quality
      • 100 = low compression, very high quality
      • Generally, 80=high quality, 50=medium quality, 20=low quality
  • Flate - Lossless compression format
  • JBIG2 B&W -  Lossless compression format that only supports B&W color

Auto deskew images - When checked, if the document’s text/images are slanting too far in one direction or is misaligned, Xodo PDF Studio will attempt to auto-rotate the document so that the alignment is corrected.

OCR Options

OCR - Create Searchable PDF - Check this to automatically OCR the document after scanning

Language - Language to be used if OCR is selected. Click on "Download OCR Languages" to download additional languages.